27.An email to your professor
Dear Professor Henley,
I am writing to inform you that, unfortunately, I am unable to continue to attend the Logic II course this semester. I would like to request permission to defer as I understand that this is only possible with your approval.
The issue is that I am currently doing an internship with ABC Ltd. It started in July and will continue until the end of the semester. The internship takes up 25 hours per week and I am concerned that it does not leave me with enough time to study. I have already asked if I can reduce my hours there, but this is not possible.
With your approval, I could take Logic II next semester instead. I realise that this would mean a heavier workload than usual next semester, but I assure you that I would be able to manage my time and keep up.
Thank you for considering my request and I would be happy to come in and discuss the matter further.
Regards,
Sarah Price
Tips
1. Use the person's job title if you don't know their name (e.g. Dear Admissions Tutor, Dear Marketing Manager).
2. Start your email by clearly giving your reason for writing. Then you can explain the problem.
3. People are busy, so make it short and clear. Just include the most important information.
4. If you have a solution to the problem, suggest it and politely ask if it can be done. If you don't, politely request help.
5. Finish by thanking the person for their help and offering to discuss the matter further if necessary.
6. Regards, (also With regards, Best regards, or Kind regards,) is a more friendly-sounding sign-off than Yours sincerely, but it is still formal.
a Are the sentences true or false?
1. The email follows the structure of introduction, main point, what you want to happen next.
2. The tone is formal.
3. The email includes unnecessary details.
4. The writer suggests a solution to their problem.
5. The closing phrase means there is an obligation to discuss the subject.
6. Regards is for use between friends in emails.
b Choose the best answer.
1. I am writing to _____ you of a change of address.
a. inform
b. warn
c. instruct
2. I sent an email last week to _____ information about the Philosophy course.
a. demand
b. ask
c. request
3. I _____ seven classes before I had to take time off for sickness.
a. assisted
b. attended
c. appeared
4. I am _____ about managing the workload of the course at the same time as my other responsibilities.
a. bothered
b. concerned
c. upset
5. I think one _____ has been the difficulty in accessing the library as a distance student.
a. mess
b. subject
c. issue
6. _____, family circumstances mean it is difficult for me to study in the evenings.
a. Currently
b. Actually
c. Momentarily
7. I would like to request your _____ for a change of timetable.
a. toleration
b. promise
c. approval
8. I would be happy to come in and _____ it with you.
a. discuss
b. argue
c. dispute
c Write one word in each gap to complete the email.
(1) ______ Professor Vazquez,
Many thanks (2) ______your feedback on my assignment. I'm writing (3) ______ inform you that, unfortunately, I have had (4) ______postpone my current module until next term. I requested approval (5) ______ the English department (6) ______ this and I have (7) ______ permission, as long (8) ______ I am able to catch up with the work. I (9) ______ very much enjoyed your module and I hope (10) ______ be able to rejoin the course (11) ______January, after (12) ______ small operation on my foot. I wanted to explain (13) ______situation and to assure (14______ that I will use my recovery time to keep (15) ______ with the reading for the course. I (16) ______ be happy (17) ______ come in and discuss the matter further.
Kind (18) ______ ,
Antoni Nowak
d Discussion
What are some good and bad reasons for giving up a course?

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